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Employment Opportunities

Massillon Museum Administrative Assistant – Full Time, $10/hour, Benefits after 90 days

The Massillon Museum’s Administrative Assistant helps support the smooth and efficient operation of the office, and reports to the Executive Director.  This individual will be fully integrated into a dynamic team of individuals working collaboratively within a fast-paced environment.  
Key responsibilities for reporting to the Executive Director include:

  • Weekly, and as necessary, updates across social media platforms
  • Maintain grant files and calendar for Executive Director
  • Maintain files, and overall office supplies and their cleanliness and organization
  • Assist with event preparation as necessary
  • Coordinate Museum rental requests with the public, and in-house space usage with staff, and update calendars both physical and digital to reflect these
  • Maintain attendance and survey reports
  • Assist with organizing and scheduling appointments, maintaining calendars in-house and online
  • Assist with meeting orchestration, setup, and taking minutes when appropriate
  • Help with distribution of email, correspondence memos, letters, and administrative forms
  • Assist staff with updating and maintenance of office policies and procedures
  • Assist with maintenance of donor and special event contact lists and files
  • Book travel arrangements for visiting artists and lecturers
  • Submit expense report forms 
  • Provide general support to visitors and to staff, with direction from Executive Director
  • Other duties as assigned

Expectations of this position also include the utmost professionalism in appearance, demeanor, and interface with personnel, volunteers, and the general public.  Strong organization and communication skills—written and verbal—are essential, as is attention to detail.  The candidate must be well versed in Microsoft Office Suite.  Familiarity with Adobe Creative Suite preferred.  A bachelor’s degree is preferred, but not required.   
Those interested in applying shall submit a cover letter and resume to the attention of Alexandra Nicholis Coon, Executive Director, and email to jobs@massillonmuseum.org by Wednesday, October 13, 2019 at 5:00pm.  Applications received after that time will not be considered.


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